Financial Management & Digital Accounting · Intermediate level

Intermediate level · Module 5 of 6 · 15 guided hours

Budget Management and Donor Reporting

Prepare departmental and project budgets, analyse variances and report to donors.

Learning objectives

  • Prepare a departmental or project budget
  • Analyse and explain budget variances
  • Prepare a donor financial report

Topics

  • departmental budgets
  • project budgets
  • variance analysis
  • explaining variances
  • donor financial reports
  • eligible costs and documentation

Lessons

  1. Lesson 1 Departmental and Project Budgets

    Build budgets from activities and link them to plans.

    activity-based budgetingunit costsbudget notesconsolidation

  2. Lesson 2 Variance Analysis

    Compare actual results with the budget and explain the differences.

    variancefavourable and adverseburn ratemateriality

  3. Lesson 3 Donor Financial Reporting

    Report grant spending accurately, in the donor's format and with evidence.

    grant agreementeligible costsbudget flexibilitysupporting documents

Practical activity

Prepare a quarterly variance report for an NGO project and the related donor financial report.

Expected outcomes

  • Budgets used as management tools
  • Accurate, well-supported donor reports

Assessment

Variance report and donor report checked for accuracy, explanations and compliance with the grant terms.

Taught live by an instructor — online or in person. Free course lessons are for self-study and do not lead to a certificate — see registration options.