Microsoft Office · Beginner level

Beginner level · Module 1 of 5 · 8 guided hours

Computer Files, Folders and Cloud Basics

Build the file-handling habits every office worker needs: organised folders, sensible names, saving formats, backups, printing and basic cloud storage.

Learning objectives

  • Create and organise folders and name files consistently
  • Save in the right format and export to PDF
  • Back up work and use cloud storage safely

Topics

  • File Explorer, folders and file types
  • naming conventions and versions
  • Save vs Save As, PDF export and printing
  • USB, OneDrive/Google Drive backups

Lessons

  1. Lesson 1 Organising Files and Folders

    Use File Explorer to create a logical folder structure and find files quickly.

    folder hierarchyfile extensionsearchRecycle Bin

  2. Lesson 2 Naming, Saving and Exporting Files

    Apply a file-naming convention, save versions properly and export documents to PDF for sharing.

    naming conventionSave vs Save AsPDFprint preview

  3. Lesson 3 Backups and Cloud Storage

    Protect work against loss with simple backup routines and cloud storage, including offline sync.

    backupsyncsharing permissionsoffline availability

Practical activity

Clean up a messy shared 'office drive' folder provided by the instructor: create a structure, rename files to the convention, export three documents to PDF and make a backup.

Expected outcomes

  • An organised, backed-up working folder
  • Consistent naming that others can follow

Assessment

Instructor checklist: structure, naming, PDF exports and backup verified on the learner's computer.

Free taster lesson File Management, Printing & Cloud Basics Read a free self-study lesson on this topic in the Free Course Library.

Taught live by an instructor — online or in person. Free course lessons are for self-study and do not lead to a certificate — see registration options.