Microsoft Office · Beginner level

Beginner level · Module 3: Formatting Professional Documents in Word · Lesson 2 of 3

Tables and Images

Organise information in tables and add images that sit correctly with text.

In this lesson you will

  • Insert, format and resize tables
  • Insert images and set text wrapping

Key concepts

table rows/columnstable styletext wrappingimage compression

The lesson

Tables organise information into rows and columns, such as a price list or schedule. Insert > Table creates one; the Table Design tab adds borders and shading. Use a header row and keep alignment consistent: text left, numbers right.

Images such as logos and photos need careful placement. Text wrapping controls how text flows around an image: 'In line with text' moves with the text, while 'Square' lets text flow around it.

Large photos make documents slow to email over mobile data. Picture Format > Compress Pictures reduces the file size without visible loss for on-screen and print use.

Step by step

  1. Insert a table for a five-item price list with a header row.
  2. Right-align the price column and apply a simple table style.
  3. Insert the logo and set its text wrapping.
  4. Compress the picture and compare file sizes.

Practice activity

Create a price list table for a small business and add its logo in the header area with correct wrapping.

Expected result: A tidy table and a correctly placed, compressed image.

Check your understanding

  1. Why compress images in documents you will email?

    Show answer

    Smaller files send faster and use less mobile data.

Taught live by an instructor — online or in person. Free course lessons are for self-study and do not lead to a certificate — see registration options.