Microsoft Office · Intermediate level

Intermediate level · Module 5: Collaboration and Cloud Work with OneDrive and Teams · Lesson 2 of 3

Co-authoring, Comments and Track Changes

Edit documents together and review others' work transparently.

In this lesson you will

  • Co-author a document in real time
  • Review with comments and Track Changes, then accept or reject

Key concepts

co-authoringcomment and @mentionTrack Changesaccept/reject

The lesson

Co-authoring lets several people edit a document in OneDrive at the same time; you can see who is working where.

Comments ask questions or make suggestions without changing the text. Track Changes records every edit, so the author can accept or reject each one. This is standard practice for policies, proposals and reports.

Before finalising, accept or reject every change and resolve every comment, then check the document with Review > Check Document so no hidden comments remain.

Step by step

  1. Open the shared document with your group.
  2. Turn on Track Changes and edit a partner group's draft.
  3. Add comments with questions.
  4. Accept or reject changes and resolve comments in your own draft.

Practice activity

In groups of three, co-write a one-page policy, review a partner group's document with Track Changes, and finalise your own by resolving all comments.

Expected result: A finalised document with all changes accepted or rejected and comments resolved.

Check your understanding

  1. What must you do before sending a final version of a reviewed document?

    Show answer

    Accept or reject all tracked changes and resolve or delete comments.

Taught live by an instructor — online or in person. Free course lessons are for self-study and do not lead to a certificate — see registration options.