Office Administration & Digital Productivity · Intermediate level

Intermediate level · Module 4: Event and Travel Coordination · Lesson 2 of 3

Running Events and Managing Participants

Handle registration, on-the-day coordination and follow-up.

In this lesson you will

  • Manage participant registration and attendance
  • Coordinate on the day and close the event

Key concepts

registrationattendance sheetson-the-day coordinationevent reports

The lesson

Use a registration list with contact details and special needs, and an attendance sheet signed each day — often needed for donor reporting.

On the day, arrive early, check the room, equipment and catering, and keep a contact list for suppliers.

Afterwards, pay suppliers against invoices, reconcile costs to the budget and file a short event report.

Step by step

  1. Set up registration.
  2. Prepare attendance sheets.
  3. Write an on-the-day checklist.
  4. Reconcile costs afterwards.

Practice activity

Prepare the registration and on-the-day materials for the workshop.

Expected result: Registration and attendance materials ready, with a reconciliation plan.

Check your understanding

  1. Why collect signed attendance sheets?

    Show answer

    They prove participation, often for donor reports.

  2. What happens after the event?

    Show answer

    Suppliers are paid, costs reconciled and an event report filed.

Taught live by an instructor — online or in person. Free course lessons are for self-study and do not lead to a certificate — see registration options.