Computer Maintenance · Advanced level

Advanced level · Module 3: Supporting Small Office IT · Lesson 4 of 4

Asset Inventory

Know what equipment the organisation has and its condition.

In this lesson you will

  • Build an asset inventory
  • Use it for planning

Key concepts

asset tagscondition ratingswarranty datesreplacement planning

The lesson

An asset inventory lists each device with tag, user, location, specifications, purchase date, warranty and condition.

Condition ratings and ages show which devices need replacing soon.

Update the inventory whenever devices are added, moved, repaired or disposed of.

Step by step

  1. Tag the lab devices.
  2. Record details.
  3. Rate condition.
  4. Identify replacements due.

Practice activity

Build the lab asset inventory.

Expected result: A complete inventory with replacement priorities.

Check your understanding

  1. Name four fields in an asset inventory.

    Show answer

    Tag, user, location, specifications, purchase date, warranty or condition.

  2. When should the inventory be updated?

    Show answer

    Whenever devices are added, moved, repaired or disposed of.

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