Office Administration & Digital Productivity · Beginner level

Beginner level · Module 5: Office Productivity Tools · Lesson 2 of 3

Collaboration and Online Forms

Work on documents together and collect requests with online forms.

In this lesson you will

  • Co-edit documents with comments
  • Create an online request form

Key concepts

co-editingcomments and suggestionsonline formsresponse sheets

The lesson

Shared documents let several people edit at once. Use comments and suggestions so changes are visible, and resolve comments when done.

Online forms collect requests — leave, stationery, vehicle bookings — in a consistent format, with responses gathered in a spreadsheet.

Share with the right permission level: view, comment or edit.

Step by step

  1. Co-edit a document with a classmate.
  2. Resolve comments.
  3. Create a stationery request form.
  4. Review responses in the sheet.

Practice activity

Create the office's stationery request form and a shared document.

Expected result: A working form and a collaboratively edited document.

Check your understanding

  1. Name three sharing permission levels.

    Show answer

    View, comment and edit.

  2. What is an advantage of an online request form?

    Show answer

    Requests arrive in a consistent format in one place.

Taught live by an instructor — online or in person. Free course lessons are for self-study and do not lead to a certificate — see registration options.